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SR:1:2011 – CAD Home Office Patron (HOP) Members
Specific entitlements offered to each HOP Member shall be spelled out by the Board of Directors at the first Board meeting following every Association Conference. When such is complete, the Board of Directors must inform each HOP Member what those entitlements will be. This shall be conducted via postal mail, email, and/or website.
SR:2:2011 – Fiscal Year
The fiscal year shall be from January 1st to December 31st.
SR: 3:2011 – Standing Committees
Section 1: Creation and Appointment of Committees
The CAD Board of Directors may create committees as needed, the Board President appoints all committee chairs.
Section 2: Executive Committee
The five officers serve as the members of the Executive Committee of the Board. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the CAD Board of Directors in the intervals between Biennial Conferences as well as state-wide meetings of the Board of Directors, subject to the direction and control of the CAD Board of Directors.
Section 3: Budget/Finance Committee.
The Treasurer of the CAD Board of Directors is chair of the Finance Committee, which includes three other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members, and the public by the use of the Association’s website and other means available.
Section 4: Audit Committee
The role of the Audit Committee encompasses interviewing auditors, reviewing bids, recommending selection of an independent certified auditor to the board, receiving the auditor’s report, meeting with the auditor, and responding to the auditor’s recommendations. For many organizations, the annual audit is the only time the organization’s financial systems are reviewed by an independent outsider, and as a result the auditor’s report is an important mechanism for the board to obtain independent information about the organization’s activities. On smaller boards, the functions of the Audit Committee are managed by the Finance Committee.
Section 5. The Nominating Committee
The Nominating Committee shall:
(a) Consist of five individuals as follows: 1) Four Members of the Association in good standing for the past two years; and 2) the Vice-President of the Association who shall serve as Chair of the Nominating Committee.
This committee shall make nominations for elected officeholders as specified in Article 23, and make suggestions to the CAD Board of Directors for appointed positions as requested.
Section 6. The Bi-Enniel Conference Committee shall:
(a) Consist of five Members of the Association as follows: 1) Liaison from the Executive Committee; and, 2) Local Chapter Members of the Association appointed by the Executive Committee of the Board for two-year terms, and,
(b) Engage in long-range planning for Bi-enniel Association meetings; explore possibilities for other events (e.g., regional meetings, workshops, professional development) of interest and benefit to Association Members; and, serve as liaison between the Executive Committee of the Board, Association, and Bi-Enniel Conference Committees.
Section 7. Special Committees
Special Committees may be constituted as needed at the initiative of the Executive Board. Five or more Members may also petition the Executive Board for constitution of a new Committee, said petition to specify the matters to be considered. Committee will normally be dissolved after one year, unless otherwise specified by the Executive Board. These committees may request continuation on the basis of justifications contained in their report. Each Special Committee shall submit a written annual report to the Board of Directors and the Website Administrator (for posting on the website), including identification of all Committee members as well as those members responsible for the report.
Section 8: Public Policy/Legislative Committee
Public Policy Committee consists of five Members of the Association Chapters Presidents appointed by the President with a member of the Executive Committee to serve as Chair. Public Policy Committee stays informed on relevant matters, legislative issues pertaining to any and all critical advocacy issues impacting the way of life of Deaf individuals. This committee shall also present to the Board of Directions any issues for which a position may need to be taken and/or to implement an organizational activity..
Section 9: Fundraising Committee
Fundraising Committee consists of five Members of the Chapters’ Presidents appointed by the Association’s President with a member of the Executive Committee to serve as Chair. The Fundraising Committee is responsible for overseeing the organization’s overall fundraising and, in particular, the fundraising done by the Board of Directors. To accomplish this, its responsibilities are:
- To work with CAD Board of Directors to establish a fundraising plan that incorporates a series of appropriate vehicles, such as special events, direct mail, product sales, and other agreed upon venues that may arise
- To work with all Chapters in their efforts to raise money
- To take the lead in certain types of outreach efforts, such as chairing a dinner/dance committee or hosting fundraising events and the like
- To be responsible for involvement of all board members in fundraising, such as having board members make telephone calls to ask for support, and submit letters for donations and other miscellaneous tasks that may arise in the process of planning for an event
- To monitor and report to the CAD Board of Directors fundraising efforts to be sure that ethical practices are in place, that donors are acknowledged appropriately, and that fundraising efforts are cost-effective.
- To work in collaboration with Membership and other committees to support the Association’s overall financial goals
Section 10. Membership Committee
Membership Committee shall be chaired by the Board’s Membership Director and shall consist of 5 members of the Association Chapters Presidents. The purpose of this committee is to develop strategies and goals to align with the fundraising committee’s efforts to bring in new members and raise funds to support the Association.
Section 11. Communications/PR Committee
Communications/PR Committee shall support Association purposes with informational activities and increase public awareness of Deaf issues; inform members, as well as the general public, of developments in legislation and administration programs; promote communication and coordination between other organizations affecting Deaf issues; and work with Public Policy Committee on any announcements pertaining to advocacy issues. Shall also work hard to ensure that Deaf individuals living throughout California who may not know about the Association become familiar with who we are and what we do so that they may consider becoming a member and participating in the various activities that are offered.
Section 12. History Preservation Committee
The History Preservation Committee shall consist of 5 members of the Association Chapters Presidents or designee, with a member of the Executive Committee serving as Chair. The committee shall devise ways to archive historical documents, products, videos, and other items to be stored in the CAD Archives. This committee shall also maintain the Association’s Articles of Incorporation.
SR: 4:2011 – DUES:
A. Membership Dues: Dues if any shall be set by resolution of the voting membership at the biennial conferences. Any and all approved dues must be clearly stated and defined on CAD’s Membership Form.
B. Affiliate and State Affiliate Organization Dues: Dues if any shall be set by resolution of the Associations’ Board of Directors. Any and all approved dues must be clearly stated and defined on CAD’s Membership Form and be available to the public for consideration and application.
C. Association may accept Affiliate and State Affiliate Organizations that fully endorse and support the purpose and goals of the Association.
D. Bi-Ennial Conferences may establish Membership dues for the purpose of attending the conference.
SR: 5: 2011 – NATIONAL AFFILIATIONS
A. The Association shall meet all of its obligations as a Cooperating Member Association including annual payments as set by the National Association of the Deaf, Inc. (NAD) and sending to the National Conference up to the maximum number of representatives to which it is entitled under the current laws of the National Association of the Deaf, Inc.
B. This Association may affiliate with or become a cooperating association member of other organizations serving in the interest of Deaf People in California or with overlapping and/or parallel interests after obtaining membership approval of such affiliations.
SR: 6: 2011 – DELEGATES TO NATIONAL CONFERENCES
A. Qualifications: (a) Must have been a CAD member prior to last State Conference. (b) Must have been actively involved in Association. (c) Must submit a report of involvement as a NAD delegate within 30 days of NAD Conference conclusion for posting on CAD website.
B. Delegates nominated at Association Conference shall submit a statement or video of interest and intention to Board of Directors at a time decided by Board.
C. Board of Directors shall narrow down the list to double the number of delegates allotted to Association to schedule interviews for final selections.
D. Board of Directors members shall not vote for themselves.
SR: 7: 2011 – REQUESTING ACCOMMODATIONS FOR MEETINGS
A. Board of Directors Meetings: To request an accommodation for a Board of Directors Meeting please submit your request at least 2 weeks in advance to the Association Secretary.
B. Bi-enniel Conferences: To request an accommodation for a Bi-enniel Conference please submit your reqeust at least 4 weeks in advance to the Conference Chair and the Association Vice President.
